Online Board Meetings Benefits
Teleconferences are becoming more frequent as companies adjust to working from home permanently following the pandemic. Virtual meetings are efficient however there are some issues to be considered.
Participants who are less engaged might be frightened by the remote meeting initially, because they aren’t used to communicating via internet-based communication. This could result in a decrease in participation at the meeting. This could hinder the progress of the board and disrupt the agenda of the company.
It can be difficult to comprehend the body language and facial expressions during a virtual discussion that can lead to miscommunications. Eye contact is not always present. can make directors feel uncomfortable talking up and turn into passive listeners, which isn’t suitable for an executive board.
The board portal can be used to help improve these issues. For example, a board management tool with the ability to secure video conferences makes it simple to record meetings and keep important documents in one place. Directors can then access the minutes and documents anytime, on any device, including before the next meeting.
It is also a great idea to ensure that the meeting room is clean and free of distractions. The meeting shouldn’t be held during mealtimes and all attendees are urged to put their phones in a silent mode when they aren’t speaking to minimize background noise. The chair should be able to monitor everyone in attendance and encourage them to only use their microphones only when they are needed.
