http://onlineboardroom.org/board-documents-management-specifics-software-and-tips
Board document management is a vital aspect of governance for boards. Software allows boards to improve the organization of meeting materials and improve participation during meetings. It also safeguards sensitive information from being accessed by unauthorized users, since it eliminates the need to transmit private documents by mail or via email. The main benefits of using board portal software include security-grade storage, greater participation during meetings, and efficient record-keeping.
In the past board members were required to share materials for meetings manually with their colleagues. This can be time-consuming and often leads to confusion or miscommunication about the materials. Board management software can address the issue by allowing members of the board to access all meeting materials and meeting notes in one central location. This means that boards can eliminate the hassle of sending multiple emails or distributing physical packets to each member of the board of directors.
Board software allows administrators to quickly create agendas for meetings and complete document packages. This helps to save time and resources when preparing for meetings and ensures that board directors have access to the required materials before the date of the meeting. Board management software provides templates and features that are simple to use for creating meeting minutes, and electronic signatures. It also offers calendar integrations to coordinate schedules of teams and provide real-time updates to board members. This will help to ensure that board members are ready for meetings, are aware of the items that are on the agenda for the meeting and are aware of their responsibilities.
